Notary

Privacy Policy

Effective Date: November 5, 2025

Applies To: Business Suite LLC and Panda Notary LLC

Emails:

📧 businesssuitellc@gmail.com

📧 Pandanotary@icloud.com

1. Introduction

Business Suite LLC and Panda Notary LLC (“we,” “us,” or “our”) value your privacy and are committed to maintaining the confidentiality, integrity, and security of the information entrusted to us. This Privacy Policy explains how we collect, use, store, and protect personal and business information in connection with our consulting, notary, and related professional services.

By using our services, websites, or submitting any personal information, you acknowledge that you have read, understood, and agreed to the terms of this Privacy Policy.

2. Information We Collect

We collect only the information necessary to perform the services you request, which may include:

A. Business Suite LLC (Consulting Services)

• Contact information (name, company name, email address, phone number, mailing address)
• Business formation and ownership information
• Financial statements or startup documentation (when assisting with business filings or funding applications)
• Regulatory and compliance documents (e.g., state filings, license applications)
• Identification or supporting documents required for compliance verification

B. Panda Notary LLC (Notary & Document Services)

• Personally identifiable information (“PII”) from notarized documents (e.g., government IDs, signatures, addresses)
• Copies of identification documents where required by law
• Audio/video recordings if remote online notarization is used (in compliance with Missouri notary laws)
• Transaction journals and records as required under Missouri state notarial statutes

3. How We Use the Information

We use the collected information to:

• Provide the consulting, business compliance, or notarial services requested
• Verify identity, sign, or notarize documents in accordance with Missouri law
• File, manage, or deliver legal and regulatory documents on behalf of clients
• Communicate with clients about services, updates, and support
• Maintain records to meet state or federal compliance requirements
• Improve services and protect against fraud or misuse

We do not sell, rent, or trade any client information.

4. Confidentiality and Professional Ethics

Both Business Suite LLC and Panda Notary LLC operate under strict professional confidentiality standards:

• All documents, financial information, and personal records shared with us are considered strictly confidential.
• Notarial acts are governed by Missouri Notary Law, which prohibits disclosure of nonpublic information except as required by law or court order.
• Consultants and staff are trained to maintain data security, discretion, and professional integrity in all interactions.
• All third parties engaged (such as cloud storage providers or e-filing services) are bound by confidentiality and data protection agreements.

5. Data Retention

We retain client records and documents only as long as necessary to:

• Fulfill the purpose for which they were collected, or
• Comply with Missouri law, IRS requirements, or other regulatory obligations.

Notarial journals, certificates, and recordings are retained for the period required under RSMo §486.710, unless otherwise mandated by law.

6. Data Security

We implement administrative, physical, and technical safeguards to protect data, including:

• Encrypted storage of digital files and backups
• Secure email and document transmission protocols
• Password-protected access and limited personnel access
• Locked physical storage for paper documents
• Regular review of security measures and data access

Despite these measures, no electronic transmission or storage system can guarantee absolute security.

7. Disclosure of Information

We will only disclose client information:

• When required by law, subpoena, or legal process
• To authorized parties involved in performing requested services (e.g., government agencies, title companies, state licensing boards)
• With the client’s express written consent

8. Your Rights

Clients have the right to:

• Request access to their data and copies of relevant records
• Request correction of inaccurate or outdated information
• Withdraw consent to data use (where applicable)
• Request deletion of records after legal retention periods expire

Requests can be submitted via email to:

📧 businesssuitellc@gmail.com or 📧 PandaNotaryKC@gmail.com

9. Third-Party Services

Our websites or systems may use secure third-party tools for scheduling, payments, or electronic signatures. These providers may collect data under their own privacy policies. We only partner with vendors that follow strong data protection standards.

10. Updates to this Policy

We may update this Privacy Policy periodically to reflect changes in law or our practices. Updated policies will be posted on our website and take effect immediately upon publication.

11. Contact Information

For questions, concerns, or requests regarding this Privacy Policy, please contact:

Business Suite LLC / Panda Notary LLC

Attn: Privacy Officer

4240 Blue Ridge Blvd, Suite 610

Kansas City, MO 64133

📧 businesssuitellc@gmail.com

📧 PandaNotaryKC@gmail.com